Any changes to procedures regarding the 2020-2021 Academic Year will be posted by Monday, July 13, 2020.
Enrollment Confirmation for New and Continuing Students
Instructions for Enrollment Confirmation are distributed to students and available online.
Students are expected to confirm enrollment online during the times published in the College Calendar. Permission to confirm enrollment may be refused to students who do not observe the deadline. Those students who have permission to confirm enrollment late will be assessed additional fees, as posted at the Office of the Registrar.
Any outstanding debts to the College or University, including library fines, must be paid before the student may confirm enrollment.
In a separate online process, registration for classes must be completed by the deadline published in the College Calendar. All students are expected to register full-time.
Enrollment Confirmation for Resumed Education Students
Resumed Education students are those Barnard students who have been away from the College for five years or more and are returning to complete the A.B. degree requirements and those Barnard graduates who are returning to the College to take additional, post-baccalaureate course work. Resumed Education students are subject to regular procedures and deadlines for confirming enrollment and registering for classes.
Registration (formerly known as Program Filing)
Each student is required to register for classes online, with the approval of her adviser, by the specified deadlines in September, November, January, and April.
Beginning with the Fall 2019 semester, students can take a maximum of 19 credits each semester. Students may add four additional credits (up to 23 total) during early registration and the shopping period, but the adviser must grant approval for the student to remain above 19 credits permanently. As a reminder, all students must be registered for a full-time courseload, with a minimum of 12 credits per semester.
There is no refund issued for courses dropped after the registration deadline, or for fees attached to courses dropped after the deadline, and any part-time registration filed after that date will be assessed full tuition.
Note: the deadline for registration for classes is separate from, and somewhat later than, the Enrollment Confirmation deadline (see College Calendar). Late registrations will be assessed additional fees, which will be posted at the Office of the Registrar. A student who neglects to register for classes is subject to academic probation.
Enrolling in Columbia University Courses
Many courses offered in other divisions of the University are open to qualified Barnard students; those cross-listed in the Barnard Catalogue do not normally need special approval; no undergraduate courses listed in the Columbia College bulletin need special approval unless so indicated in the course description. Other courses not cross-listed in the Barnard Catalogue may require divisional or instructor’s approval in addition to the approval of the student’s academic adviser. Columbia University courses are entered on the student’s Barnard schedule; specific instructions are distributed. The student is expected to have reviewed the course description and prerequisites before consulting an adviser, to determine for herself whether she is eligible to enroll.
Permission is needed to take a course at Teachers College. Students should obtain an application from the Office of the Registrar, obtain course approval from the Dean of Studies, and return the completed form to the Office of the Registrar. TC courses require the payment of additional tuition at the Teachers College rate over and above Barnard tuition.
Adjustment of Fees and Refunds for Changing Registration
If a student changes her registered classes and the tuition called for is lower than the amount she has already paid, she will be refunded the excess only if the alteration is made by September 13 (last day of registration) in the autumn term and by January 31 in the spring term. If the new registration calls for higher tuition, the student is responsible for paying the additional charges promptly.
Schedule of Classes and Room Assignments
Class times and room numbers are published in the online Directory of Classes, which is updated every night. Students needing wheelchair-accessible classrooms should register with the Center for Accessibility Resources & Disability Services (CARDS) as soon as possible prior to the beginning of the term to make them aware of this need.
Courses with Limited Enrollment
Enrollment in certain Barnard and Columbia courses is strictly limited and students must follow specified procedures to secure places in these courses.
Courses may not be added after the registration deadline. Up to that deadline, the student may add courses online. Adding a course requires the online approval, or the signature on an Add form, of the student’s adviser.
Courses may be dropped by submission of an Application to Drop a Course, available at the Office of the Registrar. The form requires the written approval of the student’s adviser and must be returned to the Office of the Registrar before the deadline published in the College Calendar. Courses dropped by the deadline will not be recorded on the permanent transcript. If withdrawal from a course is approved after the deadline to drop and by the deadline to withdraw, the course will be recorded on the permanent transcript with the notation W (Withdrawal). Action on any course which meets for less than the full semester must be taken before the last class meeting. No adjustment of fees (including any laboratory fees) is made for any course dropped after the registration deadline. A student may not drop below 12 points without the approval of her class dean or Office of Disability Services.
Students are expected to attend classes regularly. Frequent or prolonged absences from classes may cause a student to forfeit the right to complete coursework or to take final examinations.
Policy on Religious Holidays
It is the policy of Barnard College to respect its members’ religious beliefs. In compliance with New York State law, each student who is absent from school because of her religious beliefs will be given an equivalent opportunity to register for classes or make up any examination, study, or work requirements that she may have missed because of such absence on any particular day or days. No student will be penalized for absence due to religious beliefs, and alternative means will be sought for satisfying the academic requirements involved.
Those responsible for scheduling of academic activities or essential services are expected to avoid conflict with religious holidays as much as possible. If a suitable arrangement cannot be worked out between the student and the instructor involved, they should consult the appropriate dean. If an additional appeal is needed, it may be taken to the Provost.
Credit for Summer Study
The granting of course credit for summer courses taken at other accredited institutions (including Columbia) is treated as transfer credit and is subject to some additional regulations. The maximum number of summer points that can be applied toward the degree for course credit is 16, subject to the approval of the Committee on Programs and Academic Standing. Although a student may not receive degree credit for summer courses exceeding this maximum, she may fulfill degree requirements with additional summer courses, subject to the approval of the Committee, and in some cases, subject to satisfactory performance on a Barnard placement examination. The full regulations on credit for summer study are available at the Office of the Registrar and on the Registrar’s website on the Application for Approval of Summer Session Courses. The student may learn in advance whether the courses she wishes to take in summer school meet the approval of the Committee by completing the form and submitting it to the Office of the Registrar well before the end of the spring term. Although the application may also be retroactive, the student places herself at risk of being denied degree credit if she fails to receive prior written approval from the Committee. The student is advised to consult the application for the full regulations, some of which are listed below:
- No more than eight points may be counted for no more than two courses taken in one five- or six-week summer session.
- To be eligible for credit, a course normally must meet for at least five weeks and at least 35 hours.
- Grades for courses taken in summer school must be letter grades of C– or higher; they are not included in the Barnard grade point average, but they will be included in the calculation for Latin honors if the student's Barnard GPA meets the threshold for honors. These courses and grades will, however, be considered by graduate or professional schools, which normally require the submission of an applicant’s transcripts from all the colleges attended.
A fee is charged by Barnard to transfer summer credits from the other institution.
Length of Residence
Students are expected to be registered full-time (12 points minimum) for four years. Transfer students must complete at least 60 points and two years full-time in residence at Barnard to receive the degree (see below for additional information). Under certain conditions, it is possible for a senior to complete her work for the degree while registered in absentia, with the permission of the Senior Class Dean.
Classification of Students
Students are classified as follows:
First-Year (fewer than 24 points)
Sophomore (24-51 points)
(Note: A student who enters as a first-year remains a first-year for the full academic year, regardless of points earned)
Junior (52-85 points and a declared major)
Senior (86 or more points)
Unclassified (transfer students who have not yet been assigned credit)
Other college degree candidates (visiting students)
Barnard alumnae auditing courses
Barnard alumnae taking courses for credit
Any other student who is not a degree candidate
A degree candidate (i.e., a student who is matriculated) is expected to be enrolled for at least 12 points each term and may not change her status to non-matriculated.
Confirming Graduation Status
Students must officially notify the Registrar that they expect to have completed all requirements for the degree and to receive the diploma on a particular graduation date. Specific instructions and deadlines will be available through the Registrar. Degrees are granted in May, October, and February. Graduation ceremonies are held in May.
Leaves and Returns
There may be many reasons why students take time off from College. Some reasons are personal, others health-related. Some students are required to leave because of a disciplinary infraction or because of a lack of satisfactory academic progress. Whatever the reason, Barnard’s goal for students is to succeed and graduate, and so the College hopes that students going on leave will return and successfully complete their degrees. To that end, the College Case Manager in the Dean of the College division works with students going on any type of leave of absence. Students who wish to take a voluntary leave of absence, for personal or health-related reasons, should make an appointment with the College Case Manager in the Dean of the College division to discuss the process of leaving and returning.
Students who are required to take a leave of absence from the College should also work closely with their Class Dean and advisers. There may be conditions for their return, depending on the reasons why they were required to leave. Again, the goal is a return to the College and a return to good standing, and so students should work with the Class Dean and with the College Case Manager to ensure that they understand what they need to work on before proving their readiness to resume ordinary college activities.
Academic reasons why students are required to take a leave include the following:
-- Students who do not maintain a minimum GPA of 2.0 in two consecutive semesters, or students who do not complete the requisite number of credits to make satisfactory academic progress for two consecutive semesters, will be asked to leave for either one semester or one year. These students will be required to meet certain conditions and who readiness to return and resume ordinary college activity, specifically related to their academic progress.
-- Students who have violated the Honor Code on more than one occasion may be asked to leave the College for a stipulated period of time. Very severe or multiple violations of the Honor Code can result in expulsion, which is a permanent separation from the College (these are rare).
Nonacademic reasons why students may take a leave of absence:
-- Students who have a sudden or ongoing medical or mental-health related condition may elect to take a leave of absence, in consultation with their health care providers and health care providers on campus as well.
Family emergencies may necessitate a leave of absence.
-- Students who wish to pursue a personal or professional experience or opportunity, such as an internship or travel opportunity, may wish to take a personal leave.
-- Any personal leaves of absence should be determined with all necessary advisers, to ensure the student is aware of how a leave from the College will affect academic progress, credits, major, and anticipated date of graduation.
Students seeking to return from any type of leave (whether required or voluntary) submit a request to return packet to the College Case Manager. The request to return includes a form (the request to return form), a letter outlining the student’s plan for continued academic success, a $100 processing fee, and proof of readiness to return. This may include transcripts for courses taken, letters of employment, or clearance from medical personnel and the student’s care team. This packet is considered by the Deans Evaluation Committee, which makes recommendations for return.
Exceptions to College Regulations
Requests by students for exceptions to college regulations governing the awarding of academic credit and requirements for the degree may be addressed to the Faculty Committee on Programs and Academic Standing. Students should consult their class deans for the procedure for filing petitions online. Requests that bear the appropriate approvals and comments of advisers and instructors normally receive consideration within two weeks of their submission.